9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out ways working with an external company to deal with payroll tasks such as combining payroll data, computing salaries, managing tax regulations, administering worker advantages, and guaranteeing prompt payroll.

Outsourcing payroll not only conserves companies time but also guarantees compliance with legal requirements. Outsourcing to a payroll professional can help prevent issues that occur with in-house payroll, like keeping up to date with changing tax laws or manually repairing payroll errors.

How We Selected the Best Outsourced Payroll Companies

Features

We focused on services with user-friendly user interfaces, smooth combinations with human resources and accounting software application, and scalability to meet the requirements of services of all sizes. These functions make sure complete payroll management, whether you’re dealing with a couple of employees or an international workforce.

Security and Compliance

Each option was assessed for its capability to safeguard sensitive data and guarantee compliance with ever-changing tax policies and labor laws. Strong security procedures and updated compliance credentials are vital for minimizing threats and avoiding charges.

Customer Support

We considered the availability of responsive customer assistance, training resources, and ongoing assistance to ensure businesses can depend on their selected payroll company. Comprehensive assistance helps avoid payroll errors and resolves concerns quickly when they emerge.

Reputation

To ensure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to market acknowledgment and third-party audits, to validate each tool’s efficiency and credibility. A strong credibility shows a track record of delivering constant, high-quality payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of companies on these variety of criteria, we have produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a comprehensive service for managing worldwide payroll and employment, making it perfect for businesses of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global workers and specialists in over 180 nations.

Playroll offers a Worldwide Payroll Management service that uses organizations complete control and versatility to incorporate their favored payroll vendors per region, without any requirement to rip and replace their existing set-up at fun time and cost. The services include GP Analytics, a powerful tool for tracking and picturing payroll data from across the world. GP Manager combines global payroll processes along with sophisticated analytics functions, to provide you more oversight of worldwide payroll processes.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, focusing on in-house legal expertise.

Key Features Overview

– Consolidating international payroll processes into one main center while providing flexible integrations with existing vendors and in-house operations.

– Map payroll data from any data source, including combinations with leading accounting software application.

– Quick deployment of software application and automated supplier onboarding.

Multi-vendor payroll for paying staff members through various providers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance throughout different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low application expenses, conserving time and resources.

– No require to replace existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll tasks across over 180 nations.

– Built-in compliance functions with digitized audit tracks.

– Access to experienced customer support for organizations of all sizes.

– Dedicated support offered at no additional expense.

Cons

– Limited integration options with third-party HR tools, though more choices are always being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with full integration with existing payroll companies and systems.

2. Paylocity

Paylocity is understood for its flexibility, using a detailed outsourced payroll service ideal for mid-market services. It likewise provides a suite of HR and workforce management options, including advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features need a discovering curve

– Pricing can be greater than competitors

– Occasional system lag

– Limited international payroll abilities

– Customization might require technical competence.

3. Gusto

Gusto is a basic and affordable payroll outsourcing service, especially matched for small companies. Known for its transparent pricing and ease of use, it also provides benefits administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to use.

– Offers health insurance coverage, 401( k), and other benefits.

– Handles federal, state, and regional tax filings.

Cons:

– Not ideal for services with a large, complex labor force.

– Only offered for U.S.-based workers and professionals.

– Personalized support is only readily available at higher tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for brand-new companies compared to some rivals.

4. ADP

ADP, founded in 1949, is a trusted worldwide payroll option especially designed for big enterprises. It provides powerful multi-country payroll software, in addition to innovative analytics for in-depth insights into payroll information.

– Global payroll options

– Tax regulations compliance tools

– HR services integration

Pricing:

– Offers 24/7 customer service with payroll specialists.

– Automates tax filings, payroll calculations, and ensures compliance with guidelines.

– Connects with numerous accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with simpler payroll requirements.

– Additional charges for tax filings, year-end reports, and certain functions.

– Initial setup can be lengthy and might require substantial training.

– While assistance is offered 24/7, response times and quality might vary.

5. Paychex

Paychex is a popular option for little to medium-sized services, offering a series of payroll and HR services. Its user-friendly platform guarantees simple management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong compliance support for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some competitors

– Some advanced features come at an additional expense

– Reports and customization options can be limited

– Occasional hold-ups in customer assistance action times

6. Square

Square’s payroll services are ideal for small companies, specifically those already using Square for payments, using simple integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless integration with Square POS

– Competitive prices, specifically for small companies with hourly staff members.

– Simple and instinctive design

Cons:

– Lacks innovative HR tools and advantages administration that bigger enterprises might require.

– Best suited for retail, restaurants, and little service-based companies, however may not be perfect for extremely complex payroll needs.

– Payroll reporting functions are more basic compared to rivals.

– Only available for businesses operating within the U.S.

7. UKG Ready

UKG Ready is a detailed payroll contracting out service that combines payroll with innovative HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax policies

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance functions for tax guidelines, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll trends, labor costs, and compliance risks.

Cons:

– Can be too complicated for little organizations with a high knowing curve.

– Might be more pricey than some simpler payroll options, particularly for small companies with plans.

– Some companies may find particular functions require IT support or extra customization efforts.
– Some users report inconsistencies in customer support response times and concern resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect choice for small companies with per hour and employed non-exempt employees.

– Payroll processing and tax filing

– Employee benefits and insurance

– 401( k) management

– HR services and employee’s payment

Pricing:

Starts at $49/month per staff member.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized businesses than small groups.

– Less versatility in payroll and HR tools compared to some standalone solutions.

– Requires companies to co-employ workers, which may not suit all organization structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll options and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom pricing based upon the scope of the company.

Pros:

– Employees can manage their own payroll, benefits, and tax documents.

– Offers thorough functions to protect delicate staff member data.

– Advanced analytics offer valuable insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be costly, specifically for small or midsize companies.

– New users may require considerable training to fully make use of the platform.

– Some users report that workflow personalization and reporting options have restraints.

– While customer service is offered, some users experience slow response times or trouble dealing with complex problems.

– Compared to competitors, Paycom has fewer integrations with other organization software, needing more dependence on its internal ecosystem.

How to Choose the Right Payroll Service for Your Business

With numerous outsourced payroll solutions available, how do you pick? As a first action, it’s crucial to take your organization’s size and requires into consideration. Small companies may prefer an easier, cost-efficient service, while bigger organizations need more detailed services.

Ensure the service provider incorporates efficiently with your existing HR services, accounting tools and internal workflows to lessen interruptions. A service that takes months to embrace can substantially impact your business – search for service providers that use fast and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are devoted to providing tailored consumer service, for companies of all sizes. Our platform combines automated, easy-to-implement international payroll management software application with hands-on support. All in the name of making global payroll and growth really basic.